FINANCE ADMINISTRATOR

Finance Administrator

Reports to Senior Pastor and Treasurer

Basic Responsibilities

To address bookkeeping and general, clerical support functions for the Grace Chapel office.

Specific Duties

Bookkeeping – Utilize accepted practices to address the full range of bookkeeping functions to support Grace Chapel operations and assure accuracy, integrity and confidentiality of the church’s finances.

Receipts – support stewardship process and counting teams; maintain online giving website and records; receipts processing, entry into financial databases, bank deposits, reports for leadership review, recordkeeping etc.
Banking – weekly deposits, pickup of bank bags, process changes to bank accounts
Donor records – Maintain donor records, provide giving envelopes annually, send annual statements, provide information for bulletin announcements
Insurance – maintain records for Liability and Worker Comp, file claims as needed
Monitor sub-accounts such as Deacons as requested, provide accounting support for special activities such as Appalachia, Grace’s Acre, Fall Festival, etc.
Address procedures for special gifts and issues – such as stock, equipment or property gifts
NSF (insufficient funds) procedures
Disbursements – address all disbursement processes such as purchase orders, payroll, working with venders to validate invoices and address issues that arise, assuring supporting documentation securing necessary approvals, entry into financial database, preparing payments/checks, securing signatures, distribution of payments, etc.
Financial records – Accurate recording of financial transactions in a double-entry system; maintenance of journals and ledgers; assure/honor confidentiality of financial records and data; overseeing safekeeping and archiving of records in accordance with established policies and procedures; keeping vendor information up to date.
Closing procedures – prepare month-end and year –end for review. Reconcile bank statement.
Reports – prepare financial reports and supporting documentation as needed for monthly session meetings; prepare and circulate reports for Session, Finance Team, the EPC, quarterly department reports to ministry leaders, specialty data reports for staff or elders, and other reports as requested.
Budget- prepare reports, schedules, etc. to support annual budgeting process. Participate as needed with Finance Team.
Capital accounting – maintain all capital and lease records, record all capital purchases

Human Resources – provide support for selected aspects of the Human Resources program under direction from the Senior Pastor and Human Resources Elder

Employee processing – coordinate processes related to enrolment of new employees and removal of departing one from church records
Payroll – process biweekly payroll using online services, store online or hard-copy 941’s and W-2s, process year-end 1099s
Employee records – assist with the keeping and safeguarding of employee records.
Benefits – assist employees with enrollment in health plan, pension, claims, problem resolution as necessary.

General responsibilities – support ministries outside of your primary scope. Unless specified below, participation in this area is generally directed by the Senior Pastor as needed.

Staff meetings and Leadership team meetings – participate
Facilities/Inspections – If requested, assist in the scheduling and support of annual inspections of fire sprinklers, alarm system, fire extinguishers, etc.
Monitor sub-accounts such as Deacons as requested, provide accounting support for special activities such as Appalachia, Grace’s Acre, Fall Festival, etc.
General support – provide office coverage and support for various church and ministry activities and congregational care as needed.
Open and process Missions Committee mail and update foyer bulletin board

Relates with

Office Administrator
Elder Treasurer regarding financial records
Other staff in the course of the day to day work of the church
Elder liaison for Human Resources regarding HR policies and procedures
Ministry leaders

Education Required

Associate degree in accounting or business or related field or verifiable completion of bookkeeping courses.

Experience Required

At least 2 years of bookkeeping experience

Mature Christian, growing in the faith

Other Qualifications

Required qualifications or qualities:

Experience and proficiency with one or more accounting/bookkeeping software

Proficiency with Windows applications, particularly Excel and Word

Proficiency with Google cloud document sharing helpful

Proficiency with a 9 key calculator

Compatibility with Office Administrator and other church staff

Strong interpersonal skills for frequent phone and one to one interactions with church members and others who call or visit the church office

Competency utilizing internet, particularly email

Desired qualifications or qualities:

Experience working in a church office or a similar setting (small non-profit or business)

Experience with Logos Accounting software, Parishsoft, Clergy Financial or similar software a plus

Other conditions

Available to work an average 13-15 hours per week

If interested in applying for this position, contact Ron Paradowicz at RParadowicz@GraceEPC.org.

FINANCE ADMINISTRATOR

Finance Administrator

Finance Administrator

Reports to Senior Pastor and Treasurer

Basic Responsibilities

To address bookkeeping and general, clerical support functions for the Grace Chapel office.

Specific Duties

Bookkeeping – Utilize accepted practices to address the full range of bookkeeping functions to support Grace Chapel operations and assure accuracy, integrity and confidentiality of the church’s finances.

Receipts – support stewardship process and counting teams; maintain online giving website and records; receipts processing, entry into financial databases, bank deposits, reports for leadership review, recordkeeping etc.

Banking – weekly deposits, pickup of bank bags, process changes to bank accounts

Donor records – Maintain donor records, provide giving envelopes annually, send annual statements, provide information for bulletin announcements

Insurance – maintain records for Liability and Worker Comp, file claims as needed

Monitor sub-accounts such as Deacons as requested, provide accounting support for special activities such as Appalachia, Grace’s Acre, Fall Festival, etc.

Address procedures for special gifts and issues – such as stock, equipment or property gifts

NSF (insufficient funds) procedures

Closing procedures – prepare month-end and year –end for review. Reconcile bank statement.

Reports – prepare financial reports and supporting documentation as needed for monthly session meetings; prepare and circulate reports for Session, Finance Team, the EPC, quarterly department reports to ministry leaders, specialty data reports for staff or elders, and other reports as requested.

Budget- prepare reports, schedules, etc. to support annual budgeting process. Participate as needed with Finance Team.

Capital accounting – maintain all capital and lease records, record all capital purchases

Human Resources – provide support for selected aspects of the Human Resources program under direction from the Senior Pastor and Human Resources Elder

Employee processing – coordinate processes related to enrolment of new employees and removal of departing one from church records

Payroll – process biweekly payroll using online services, store online or hard-copy 941’s and W-2s, process year-end 1099s

Employee records – assist with the keeping and safeguarding of employee records.

Benefits – assist employees with enrollment in health plan, pension, claims, problem resolution as necessary.

General responsibilities – support ministries outside of your primary scope. Unless specified below, participation in this area is generally directed by the Senior Pastor as needed.

Staff meetings and Leadership team meetings – participate

Facilities/Inspections – If requested, assist in the scheduling and support of annual inspections of fire sprinklers, alarm system, fire extinguishers, etc.

Monitor sub-accounts such as Deacons as requested, provide accounting support for special activities such as Appalachia, Grace’s Acre, Fall Festival, etc.

General support – provide office coverage and support for various church and ministry activities and congregational care as needed.

Open and process Missions Committee mail and update foyer bulletin board

Relates with

Office Administrator

Elder Treasurer regarding financial records

Other staff in the course of the day to day work of the church

Elder liaison for Human Resources regarding HR policies and procedures

Ministry leaders

Education Required

Associate degree in accounting or business or related field or verifiable completion of bookkeeping courses.

Experience Required

At least 2 years of bookkeeping experience

Mature Christian, growing in the faith

Other Qualifications

Required qualifications or qualities:

Experience and proficiency with one or more accounting/bookkeeping software

Proficiency with Windows applications, particularly Excel and Word

Proficiency with Google cloud document sharing helpful

Proficiency with a 9 key calculator

Compatibility with Office Administrator and other church staff

Strong interpersonal skills for frequent phone and one to one interactions with church members and others who call or visit the church office

Competency utilizing internet, particularly email

Desired qualifications or qualities:

Experience working in a church office or a similar setting (small non-profit or business)

Experience with Logos Accounting software, Parishsoft, Clergy Financial or similar software a plus

Other conditions

Available to work an average 13-15 hours per week